Real Estate & Landlords
Landlord Maintenance Tracker
Log every repair request, its status and cost, so nothing is forgotten and maintenance spend is easy to review.
- Delivery
- Instant download
- Purchase
- One-time payment
- Format
- Google Sheets
- Excel
- Updated
- August 2026
Open requests
3
- Unit 2B - leaking faucetResolved
- Unit 1A - HVAC serviceIn progress
Sample data preview of the Landlord Maintenance Tracker spreadsheet, shown for illustration only.
What this spreadsheet does
Repair requests handled over text or email get lost, and there's no easy way to see total maintenance spend per unit over time.
What you can do with it
- Track open repair requests across units
- See total maintenance spend per unit per year
- Keep a record of which contractor handled which job
What's included
Sheet tabs
- Maintenance Log
- Summary by Unit
Features
- Request log with status (open, in progress, resolved)
- Cost tracking per repair
- Vendor/contractor field
- Per-unit maintenance cost summary
How it works
- 1Log each repair request as it comes in
- 2Update status as work progresses
- 3Review the Summary by Unit tab for total maintenance cost
Who it's for
Landlords and property managers handling repairs across one or more units.
Frequently asked questions
Can I track more than one property?
Yes, each log entry has a unit/property field so the Summary by Unit tab can break out costs separately.
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